Privacy Policy

Last updated: February 2026

1. Introduction

ParaDocs Worldwide Inc. ("ParaDocs," "we," "us," or "our") is committed to protecting the privacy of individuals who visit our website at paradocsworldwide.com (the "Site"), apply for employment, request services, or otherwise interact with us. This Privacy Policy explains what information we collect, how we use and share it, and the choices you have regarding your personal data.

By accessing or using the Site, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with our practices, please do not use the Site.

2. Information We Collect

a. Information You Provide Directly

We collect personal information that you voluntarily provide when you interact with us, including when you:

  • Submit a job application through our careers page (name, email address, phone number, gender, mailing address, city, state, desired position, professional certifications, resume, and professional references including their name, email, phone, and relationship to you)
  • Request a quote or information about our medical staffing services
  • Contact us via email, phone, or through the Site
  • Register for or access our client portal (when available)

b. Information Collected Automatically

When you visit the Site, our servers may automatically collect certain technical information, including:

  • IP address
  • Browser type and version
  • Operating system
  • Device type (desktop, mobile, tablet)
  • Pages visited and time spent on each page
  • Referring URL (the website that directed you to our Site)
  • Date and time of your visit

This information is collected through standard server logs and is used to maintain the security, performance, and functionality of the Site. We do not currently use cookies, tracking pixels, or third-party analytics services on the Site.

c. Information From Third Parties

We may receive information about you from third-party platforms or services that you have authorized to share information with us. For example, if you interact with our social media profiles (such as Instagram or Facebook), those platforms may provide us with certain profile information in accordance with their own privacy policies.

3. How We Use Your Information

We use the information we collect for the following purposes:

  • Service delivery: To process quote requests, coordinate medical staffing for events, and provide our services to clients
  • Employment processing: To evaluate job applications, verify qualifications and certifications, contact references, and communicate with applicants about positions
  • Communications: To respond to your inquiries, send service-related notices, and provide customer support
  • Site improvement: To understand how visitors use the Site so we can improve its content, functionality, and user experience
  • Security: To detect, prevent, and address technical issues, fraud, or unauthorized access
  • Legal compliance: To comply with applicable laws, regulations, legal processes, or enforceable governmental requests

4. Information Sharing and Disclosure

We do not sell, rent, or trade your personal information to third parties for their marketing purposes. We may share your information in the following circumstances:

  • Service providers: We share information with third-party service providers who assist us in operating the Site and delivering our services, including our workforce management platform (ParaTrak) and hosting providers. These providers are contractually obligated to use your information only for the purposes of providing services to us.
  • Legal obligations: We may disclose your information if required to do so by law or in response to valid legal processes, such as a subpoena, court order, or government investigation.
  • Protection of rights: We may disclose information when we believe in good faith that disclosure is necessary to protect our rights, your safety, the safety of others, or to investigate fraud.
  • Business transfers: In the event of a merger, acquisition, reorganization, bankruptcy, or sale of all or a portion of our assets, your personal information may be transferred as part of that transaction. We will notify you of any such change via the Site or email.
  • With your consent: We may share your information with third parties when you have given us explicit consent to do so.

5. Third-Party Services and Links

The Site may contain links to third-party websites and services that are not operated or controlled by ParaDocs, including:

  • ParaTrak (paratrak.app) — Our workforce management and event coordination platform, used for quote requests and job application processing
  • ParaDocs IV (paradocsiv.com) — Our concierge IV infusion services
  • ParaDocs Ambassadors (paradocsamb.org) — Our ambassador program
  • Instagram and Facebook — Social media platforms where we maintain a presence

These third-party services have their own privacy policies that govern how they collect and use your information. We encourage you to review the privacy policies of any third-party services you access through our Site. We are not responsible for the privacy practices or content of these external sites.

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements. Specifically:

  • Job application data is retained for up to two (2) years following submission to consider you for future openings, unless you request earlier deletion.
  • Client and service-related records are retained for the duration of the business relationship and for a reasonable period thereafter as required by applicable law.
  • Server log data is retained for up to twelve (12) months for security and performance monitoring purposes.

When personal information is no longer needed, we will securely delete or anonymize it.

7. Data Security

We take the security of your personal information seriously. We implement appropriate technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption of data in transit using SSL/TLS protocols
  • Restricted access to personal information on a need-to-know basis
  • Regular security assessments of our systems and third-party service providers

However, no method of transmission over the Internet or electronic storage is completely secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

8. Your Rights and Choices

Depending on your location and applicable law, you may have certain rights regarding your personal information, including:

  • Access: You may request a copy of the personal information we hold about you.
  • Correction: You may request that we correct any inaccurate or incomplete personal information.
  • Deletion: You may request that we delete your personal information, subject to certain legal exceptions.
  • Opt-out of communications: You may opt out of receiving non-essential communications from us by contacting us directly.

To exercise any of these rights, please contact us at info@paradocsworldwide.com. We will respond to your request within thirty (30) days. We may ask you to verify your identity before processing your request.

9. Children's Privacy

The Site is not directed to children under the age of thirteen (13), and we do not knowingly collect personal information from children under 13. If we become aware that we have inadvertently collected personal information from a child under 13, we will take steps to delete that information as promptly as possible. If you believe that a child under 13 has provided us with personal information, please contact us at info@paradocsworldwide.com.

10. California Privacy Rights

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA), including:

  • Right to know: You have the right to request information about the categories and specific pieces of personal information we have collected about you, the categories of sources from which we collected it, the business or commercial purpose for collecting it, and the categories of third parties with whom we share it.
  • Right to delete: You have the right to request that we delete the personal information we have collected from you, subject to certain exceptions.
  • Right to opt out of sale: We do not sell your personal information. If this practice changes in the future, we will update this policy and provide a mechanism for you to opt out.
  • Right to non-discrimination: We will not discriminate against you for exercising any of your privacy rights.

To submit a request under the CCPA/CPRA, please contact us at info@paradocsworldwide.com or call (855) 727-2362. You may also designate an authorized agent to make a request on your behalf.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will update the "Last updated" date at the top of this page. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. Your continued use of the Site after any changes constitutes your acceptance of the updated Privacy Policy.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: